Program Assistant

Housing Works requires employees working in our Health Services division to be fully vaccinated against COVID-19, unless approved for a legal accommodation. If you need an accommodation for any reason, including related to this job requirement, please contact Human Resources. 

 
Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain.  Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone.  If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at recruitment@housingworks.org 

Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org 

 
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services. 

 
Benefits: 
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books. 

 
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

 
This position is included in a bargaining unit of Housing Works’ New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the RWDSU 

This position requires applicants to successfully complete a background check through the New York State Office of Children and Family Services when it supports the mandate under Section 424-a of the Social Services Law for legally authorized agencies to inquire of the Statewide Central Register of Child Abuse and Maltreatment (SCR) as to the existence of any indicated reports of child abuse and maltreatment against an applicant prior to employment, certification, or licensure in the childcare field.  All background checks will be conducted and reviewed in accordance with applicable federal, state and local law. 

Compensation Range: $19/hr - $21/hr commensurate with experience.
 

Overview:

The Program Assistant performs the efficient operation of the assigned duties of the City Sanctuary by performing clerical administrative tasks. The Program Assistant will complete census reports, track internal work orders and run reports, process invoices, create payment requests, process W9s to request new vendor codes, and perform other assigned administrative tasks. The Program Assistant ensures that personal and financial information relating to each client is kept confidential and made available only to authorized persons.

Responsibilities: 

Primary:

• Perform data entry to measure the program’s performance metrics.

Secondary:

• Must possess the ability to multi-task and have organizational and communication skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Microsoft Teams).

Other functions that may be required with this position include:

• Thorough knowledge of general office practices and procedures.
• Considerable knowledge of office record keeping and reporting practices and procedures.
• Knowledge of efficient utilization of office equipment including personal computer systems.
• Knowledge of English, grammar, and composition.
• Proficient with the MS Office Software programs including Outlook, Word, Excel and Power Point.
• Develop and maintain an effective database program for accountability of furnishings, supplies and other equipment.
• Ensure that Human Resources Department notices and documents are properly posted at Best Western City Sanctuary.
• Organize meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Ability to type 40 wpm

• A High School Degree or GED, plus a minimum of three (3) years of office experience.
• Bachelor’s Degree is a plus.
• Must be proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Dependable & flexible as well as possessing the ability to maintain a high level of confidentiality.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Good communication skills both verbally and written including the ability to communicate with all levels of management.
• Ability to prioritize and multi-task.
• Ability to work independently.
• This position is included in a bargaining unit of Housing Works’ New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of the employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the RWDSU.
• Able to lift 10 lbs. with proper assistance and tools.
• The Program Assistant position is one which requires the staff person to be present on the program site 100% of the time.