Private Event Sales Associate / Operations Assistant

Date Posted:
Job Code:
126 Crosby St BookStore
126 Crosby Street
New York
United States of America
Administrative and Support

It is an essential job requirement to be fully vaccinated against COVID-19 for this role. If you need an accommodation of any kind for religious or disability reasons, including related to this job requirement, please contact Human Resources.

Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State’s first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit
| Housing Works
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.

We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
This position is included in a bargaining unit of Housing Works’ New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union (“RWDSU”). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a “CBA”) between Housing Works and the RWDSU

Compensation Range : 17/hr – 19/hr Commensurate with experience


A sales associate and operational support position for private events held at the Housing Works Bookstore to assist the Director of Private Events. The Sales Associate/Operations Assistant will be involved in all aspects of sales and operations of private events, with a goal to bring in new business, respond to inquiries, interface with clients, and provide tours of the venue. This position requires a reliable, trustworthy individual with a strong sense of accountability, excellent organization skills, and the ability to work with minimal supervision.


  • Handle inquiries for events, process new quotes, and contracts
  • Conduct all meetings and answer client queries for assigned events from contract signing through second planning meeting
  • Keep event calendar updated Hire venue staff for all private events
  • Execute private events
  • Assist the Events Team with all logical aspects of event management, production and preparation, and execution of events
  • Maintain accurate inventory of beverage product, and events equipment
  • Place and receive orders, including beverage and rental and check for accuracy
  • Maintain and communicate a continuous and recognizable standard of event execution, services and goods
  • Assist with marketing and social media efforts promoting private events
  • Organize and maintain events storage areas, facilities and storage upkeep
  • Assist the Events Team in logistical maneuvers for event execution, including but not limited to, driving a van and loading items in and out of facilities
  • Attend and participate in all Events
  • Team meetings Track and follow-up on all equipment and facilities maintenance

Other functions are required with this position include:

  • Participate in at least four direction action per year aimed at ending the twin crises of homelessness and HIV/AIDS Know the Housing Works mission statement and be able to inform and discuss with customers, volunteers, and donors
  • Embody the Housing Works values of Stronger Together, High Performance, Membership, and All In Other duties as assigned
  • High School Degree or Equivalent Knowledge of Excel preferred
  • Knowledge of SalesForce or other CRM database preferred
  • Knowledge of Square or other POS system preferred
  • Serve Safe Certification preferred TIPS certification required
  • Some flexibility in hours/scheduling required; including occasional weekends, evenings, and holidays

The following additional competencies are viewed as important to success in this position:

  • Self-starting, self-motivating mindset
  • Excellent customer service skills
  • Excels under pressure in a fast-paced environment
  • Excellent organizational skills and attention to detail
  • Ability to work independently with little supervision with a hands-on approach
  • Ability to multi-task
  • Required to stand, walk, kneel, and bend for long periods of time Ability to go up and down stairs frequently
  • Frequently required to lift a minimum of 50 lbs

Housing Works is a healing community of people living with and affected by HIV/AIDS. Our mission is to end the dual crises of homelessness and AIDS through relentless advocacy, the provision of lifesaving services, and entrepreneurial businesses that sustain our efforts.