The Los Angeles Philharmonic Association is currently seeking a: Marketing Assistant (Part Time)

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century.

Position Summary:

The Marketing Assistant supports the Marketing Department in various aspects of driving ticket sales and engaging new and existing customers. The ideal candidate is an extremely well organized, proven team player that works with internal leadership and cross-functional teams to deliver results.

Position Elements:

• Manage Senior Vice President’s calendar and administrative needs, assist Senior Marketing Directors in scheduling departmental meetings · Answer occasional calls from reception, take messages, and route calls
• Prepare conference rooms, coordinate AV set-up, and order refreshments for Board meetings, department meetings, social activities, and other meetings as needed
• Oversee coordination of digital content on screens across venues – the Hollywood Bowl, The Ford, and Walt Disney Concert Hall
• Assist with planning, set-up, and execution of internal and external marketing events
• Take notes for departmental meetings and Board meetings
• Assist with invoice processing: coding, routing, and communicating with vendors
• Create expense reports for Senior Vice President and Directors and manage department credit card expense reports and receipts.
• Give WDCH Security and Reception notice when guests are coming to the office and welcome visitors
• Assist with ticket purchases for external partners and internal ticket requests from key media partners and key staff within the marketing team
• Order department supplies
• Other duties as assigned

Position Requirements:

• A minimum of 2 years marketing experience preferred
• An Associate’s or Bachelor’s degree or equivalent experience a plus
• Must have extensive computer skills including Microsoft Office suite
• Must have excellent communication skills, both verbal and written
• Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment
• Must multi-task and work within deadlines
• Secondary language fluency is a plus

Relationships:

Reports To: Marketing & Communications Coordinator

Interacts with:

• All Marketing & Communications Staff
•  Executive Staff & Executive Assistants
• Finance Staff
• Hollywood Bowl & Ford Operations
• Hollywood Bowl Signage Team
• Music Center Staff
• Board Members
• Outside Vendors and Contractors

An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

Please note: The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

COVID Workplace Safety Requirements

This position will require you to interact with employees, patrons, vendors, and others who may or may not be vaccinated or recently tested. You will be required to wear personal protection equipment (PPE) required by the LA County Department of Public Health protocols and the LA Phil.  You agree to comply at all times with the LA Phil’s COVID-19 Prevention Plan, including testing and vaccination requirements.

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.