Position:                     Production Associate (Part Time), Summer Season

Department:               Production

FLSA Status:             Non-Exempt

Salary Range:            $23-$25 per hour

Position Summary:

Work with the Production Administrator to manage backstage operations for all concert presentations at the Hollywood Bowl & the Ford

Position Elements:

• Assist the Production team in disseminating any information, production needs, or instructions to the Crew as needed before and during performances.
• Compile, create and distribute show schedules and daily information for stage crew and rehearsal staff
• Coordinate and distribute information for production and artistic staff as needed, including day-of show schedules, set lists, etc.
• Review, code, and approve all Rehearsal Staff Time cards
• Coordinate and distribute Crew parking memos and passes as well as visiting vendors and guests.
• Distribute backstage credentials to crew, visiting vendors, plus other departments as requested.
• Create and distribute timing sheets for concerts. During concerts, keep timings, finalize and distribute to necessary departments after the performance.
• When the Media Initiatives Staff are not working a performance - Coordinate visiting Photographers with Promoter and provide instruction on appropriate photo locations.
• Complete and archive Photo and Video Documentation Waiver paperwork, and credentialing
• Distribute Meal Tickets as needed
• Source, interview, and hire Rehearsal Staff every season
• Create and distribute Rehearsal Staff schedules every week
• Oversee, train, and manage Rehearsal Staff – deliver daily instructions and schedules as needed
• Create and distribute Open/Closed Bowl Rehearsal Schedule - work with relevant stakeholders to identify this schedule.
• Liaise with Operations Staff and oversee the fulfillment of show-specific needs per department
• Manage and order Crew, Stage and Backstage Supplies as needed
• Maintain and notify proper departments for fixes and updates regarding facilities
• Work with Security Team (CSC) to coordinate any specific artist requests, day-of show needs, and advise on where best to locate their staff

• Open Backstage and Stage Work Areas at the Bowl each day for Crew and Production to begin work. Close and lock after all work is done and visiting artists have left.
• Notify Housekeeping staff of all cleaning needs from stage and Production departments whether in dressing rooms or shared spaces
• Order and maintain coffee supply inventory throughout season working with vendor to keep supplies stocked.
• Order and maintain towel inventory throughout season. Work with laundry vendor to send out in a timely manner.
• Provide First Aid as necessary, complete and submit injury reports as needed
• Assist Production Administrator and Associate with all other duties as required

Lease & Rental Events

• Most of the above plus:
  • Coordinate visiting Photographers with Promoter – complete and archive paperwork, credentialing, and provide instruction on appropriate photo locations
  • Liaise with visiting artist production regarding backstage needs, supplies, directions, and information regarding dressing rooms, working with the Crew at the venue, and the venue itself - we’re one of their main contacts on a show day

Relationships:

Reports To: Technical Director

Interacts With:

Production

Orchestra Management

Programming

Stage crew

Public Relations staff

Orchestra Members

Music Library

Bowl Operations

Ford Operations

Learning Department

Rev: 05/2023

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.