POSITION:            Public Relations Coordinator 

Part time: 29 hours per week

DEPARTMENT: Public Relations

SALARY GRADE:  Non-Exempt

SALARY RANGE: $18-$22

Position Summary:

To work, in tandem with the rest of the Public Relations staff, as a liaison between the LAPA and the media in order to promote the Los Angeles Philharmonic and all Association events and activities. These include the LA Phil’s Winter season at Walt Disney Concert Hall, the Summer seasons at the Hollywood Bowl and The Ford, the Beckmen YOLA Center, special series and concerts, run outs, tours and internal initiatives. To support the members of the department as requested.

Position Elements:

• Monitoring all media coverage, including online and physical publications, preparation and filing of press clippings for circulation and archival storage. Preparation of special press clipping books for various projects and Board Meetings as required. Maintaining periodicals.

Manage the internal SharePoint document system and Clark photo management system on behalf of the department. 

• General office duties including maintaining files and records, coding for all PR invoices, to be signed by Director of Public Relations
• Attend weekly departmental staff meetings and other meetings as assigned.
• Internal liaison with artist representatives as needed to maintain artist information files including but not limited to procuring biographies and photographs. 
• Research and gather information for first drafts of press releases, media alerts, biographical information and other written material as assigned.
• Update the Press Section of the Association’s three websites.
• Arrange and coordinate photo and video shoots for all LAPA venues including requests from outside parties, as assigned.
• Attend concerts and handle photo duty as LAPA representative for all LAPA venues as assigned.
• Build and facilitate relationships with the media and outside contacts, interfacing with professionalism and efficiency.
• Manage event logistics for galas, press conferences, press receptions, Walt Disney Concert Hall, Hollywood Bowl, The Ford and Beckmen YOLA Center events and miscellaneous events as needed.
• Accommodate ticket requests, venue parking for the media and confirmations.
• This role may have the opportunity to manage their own press campaigns under supervision, depending on the experience and interest and when it does would require planning, pitching and placing stories in local and national print, broadcast and electronic media outlets (and international where appropriate).
• Maintain confidentiality of sensitive institutional information.
• Other duties as assigned.

Position Requirements:

• General music knowledge required and a desire to work with musicians.
• A minimum of two years previous agency, arts organization or equivalent experience preferred.
• An Associate’s or Bachelor’s degree or equivalent experience a plus
• Must have extensive computer skills including Microsoft Office suite and database systems such as Constant Contact
• Must have excellent communication skills, both verbal and written
• Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment
• Must multi-task and work within deadlines 
• Creative, innovative thinker with an excellent sense of local and national media.
• Strong organizational skills and attention to detail.
• Able to work some nights and weekends.
• Candidates must have access to reliable transportation to travel between multiple locations.

Reports To: Director of Public Relations

Interacts with:

• All members of Public Relations Department
• All Media
• All LAPA Departments
• Musicians, Guest Artists where relevant

An Equal Opportunity Employer: It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO