Site Assistant, YOLA

Position: Site Assistant, YOLA

Supervisor: Program Manager, YOLA at Torres

Department: Learning/YOLA

Employment Classification: Part-Time, Non-Exempt

Compensation: $20/HR

*This position typically reports for 37-42 weeks of work with an assigned YOLA site. Opportunities for additional weeks of work, as desired, is possible and offered for other YOLA and Learning department projects outside of the site program. 

About the LA Phil: 

Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century. 

Program Summary: 

YOLA provides incomparable and equitable access to a high-quality and intensive music education for more than 1,700 elementary, middle, and high school students from diverse and vibrant communities across Los Angeles at five unique sites. In providing this access, YOLA supports young people to leverage their learned skills and artistic identities and create transformational change for themselves and their communities. In 2021, the Beckmen YOLA Center was opened as a purpose-built space for program-wide YOLA activities as well as a cultural arts resource in the city of Inglewood. 

Position Summary:

Responsible for supporting the work at our YOLA Sites, the Site Assistant, YOLA reports to the YOLA Site Program Manager and consistently collaborates with the YOLA Senior Program Coordinator, Teaching Artists as well as other YOLA and Learning team members across the department. Site Assistants are essential to the daily infrastructure of programming and support the implementation of site operations and communication. YOLA programming mirrors the academic year inclusive of summer programming. Programming primarily happens during the after-school hours (between 3:00-7:00pm) and weekends as well dependent on the YOLA site.

This position is for skilled individuals who have a passion for working with young people, appreciation/knowledge of music and music education, as well as a commitment to for social change through music.

Hours for this position range between 15 - 20 hours per week. 

SCOPE OF WORK

Operations/Programming:

• Assist with daily operations, including schedule changes, ensemble rehearsals and musician sign in/sign out
• Prepare all materials and items needed to run programming 
• Assist in setting up and breaking down all rooms and spaces each day for programming 
• Supervise musicians and ensure that the program schedule is followed; lead during pivotal transition points during programming time
• Support musicians and teaching artists with any materials needed for rehearsals or performances
• Assist with the recruitment process, maintaining student information and preparing materials needed for recruitment events and other related items
• Assist with the creation of schedules, databases/lists, production and event running orders
• Support the implementation of evaluation processes, particularly related to curriculum 

Inventory/Data Maintenance:

• Assist with data entry for the site and maintenance of attendance records for musicians 
• Maintain daily input of all data systems as applicable 
• Work directly with Instrument Coordinators, Music Librarians, and other YOLA staff to maintain inventory for the site and ensure accuracy 

Administrative/Communication:

• Assist with the distribution, collection and organizing of information related to evaluations and site program surveys 
• Support the YOLA team in distributing communication to families regarding events, performances or outside opportunities.
• Preparing and proofreading communication pieces including presentations, newsletters, talking points, information for web and social media, and marketing pieces
• Assisting YOLA/Learning staff as needed, supporting company-wide educational and community initiatives and related communications, pre-concert and concert duty, etc.
• Other projects and duties as assigned

Position Expectations: 

• Be an active and participatory member of the Learning/YOLA team.
• Attend meetings related to events and projects you are tasked with and actively communicating conflicts and preparing for any meetings that cannot be attended
• Complete various tasks within established time frames.
• Ability to work with multiple priorities that may need swift reorganization.
• Strong independent work and proactively identify and assess effective methods of work operation.
• Excellent communication skills, with attention to detail, a strong sense of empathy and a proactive nature.
• Maintain confidentiality and handle sensitive situations with excellent judgment       and discretion.
• Maintain professionalism in all instances and embrace serving as a representative of YOLA and the LA Phil
• Interact with stakeholders of the YOLA community, including but not limited to administrators, partners, teaching artists, alumni, parents, and young musicians.

An Equal Opportunity Employer:The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities.The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law.Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.