Finance Clerk

Overview

Date Posted:
4/7/2021
Job Code:
ClkO4ar
Location:
Rousseau Centre
Address:
1 E Main St
City:
Fort Wayne
Department:
Auditor's Office
Base Pay:
$19.19/hour
Closing Date:
Open until filled
Category:
Office/Clerical

Description

 

This position is offered a comprehensive and competitive benefits package, which includes:

  • Medical, dental, vision and more
  • Generous paid time off and holidays
  • Retirement plan with up to 5% matching

This position is full-time, nonexempt, classified and covered as defined by The Board of Commissioners of the County of Allen Employee Handbook.

37.5 hours/week; overtime as required

Under the direction of the Auditor, the Finance Clerk is responsible for auditing all Allen County Departments payment claims for commercial and verifying purchase order claims are entered in the system correctly. Generates checks and electronic payments to vendors on a weekly basis and maintains claims files.

ESSENTIAL FUNCTIONS:

  • Audits purchase orders, vendor payment claims, and validates documentation including purchase contracts with Allen County guidelines.
  • Ensures money is available and appropriate for payments according to legal guidelines.
  • Inputs vendor claims into the county’s financial software, balances vendor and purchase order totals, runs checks and electronic fund transfers (EFT), records payment numbers on claims, and mails checks and distributes to other departments.
  • Audits property surplus refund claims, verifies all documentation and addition is correct, and generates checks for claims.
  • Receives and date stamps any non-workflow claims and processes them weekly.
  • Audits employee expense claims, verifies documentation is attached and complies with the travel policy, and sends to payroll for reimbursement.
  • Distributes bank transfers, checks, and EFT reports to Allen County Treasurer’s office and Finance Manager.
  • Assigns vendor numbers, updates information on W-9’s, and receives EFT forms for vendors.
  • Audits and processes soldier burial claims.
  • Filing as necessary.
  • Audits insurance spreadsheets.
  • Performs all other duties as assigned, including overtime as required.

 

Minimum Requirements and Working Conditions

 

REQUIREMENTS:

  • High School Diploma or GED with more than one year experience in an office setting
  • Knowledge of accounting and bookkeeping procedures for auditing payment claims and balancing monies needed for payment of claims
  • Knowledge of State Board of Accounts Regulations to process payment claims correctly
  • Strong communication skills to collect information from departments and vendors for payment claims validity and funds verification
  • Strong analytical skills to reconcile claims, funds, and discrepancies
  • Strong computer skills with the ability to use Microsoft Office and other job related programs

WORKING CONDITIONS:

The Finance Clerk works in a standard office environment with the ability to move around freely requiring very frequent sitting, typing, and attention to detail with frequent mental visual effort. Some lifting up to twenty pounds, bending, pushing/pulling loads, reaching over head, monitoring equipment, detailed inspection, transcription/proofreading, and noise are to be expected.