Elections Specialist

Overview

Date Posted:
9/30/2021
Location:
Elections
City:
Maryville
State:
TN
Pay Rate:
$30,939.75 - $48,255.45
Employment Status:
Full-Time
Category:
Administrative and Support

Description

 

JOB SUMMARY

Under the general direction of the Administrator of Elections, the Elections Specialist is responsible for registering citizens to vote and maintaining a variety of files and records on voters.  The individual handles administrative affairs in the office including:  registers voters; answers the telephone and routes calls; works with in-person voters and customers; prepares correspondence; receives and routes mail and handles outgoing mail; assists in filing and scanning financial disclosures for candidates and office holders; and assists Deputy with Absentee Ballot requests, etc. 

ESSENTIAL JOB FUNCTIONS:       

  • Handles requests for absentee ballots (mails out and date stamps received requests) and turns over to Deputy for balloting process
  • Prepares Candidate Packets for candidates; keeps documents current;
  • Follows TCA Election Laws & Election Commission policies and practices when registering citizens to vote;
  • Processes reports generated from State Reports by Deputy and at their request for assistance.  (180, 200, 360, felon, etc.);
  • Provides services for prospective candidates, issues petitions to candidates, and audits completed petitions for authenticity including verification of names and addresses; mails letters to invalid petition signers; notifies candidate of checked petition;
  • Performs a variety of administrative responsibilities at the request of Administrator and Deputy;
  • Assists Administrator in preparing training materials for poll workers, poll worker HR paperwork, and other administrative duties in support of Administrator;
  • Performs other assigned duties as needed.

Minimum Requirements

 

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • Typing speed of 50+ wpm;
  • Registered voter;
  • Valid driver’s license;
  • Excellent telephone manners / skills; 
  • Skilled in the use of small office equipment, including copy machines and multi-line telephone systems;
  • Skilled in using computers for data entry and word processing.

 

Knowledge, Skills and Abilities:

  • Knowledge of applicable Federal, state, and county laws and regulations relating to the Election Commission; 
  • Knowledge of precincts, operation of voting machines, and voter registration policies, practices, and requirements;
  • Skilled in Microsoft Office - MS Word, Excel, PowerPoint;
  • Ability to present a courteous and professional demeanor at all times;
  • Ability to work in a dynamic environment that requires adaptation to changing goals, priorities, and needs;
  • Ability to learn a variety of software  (VoterCentral, Microsoft Word, Excel, GeoSync, Laserfiche);
  • Ability to organize and communicate effectively; and
  • Ability to cooperate and respect fellow employees as a team member.

PHYSICAL DEMANDS:

  • Desk work; organizing election materials with light to medium lifting. 

WORK ENVIRONMENT:       

  • Most work is inside with centrally controlled heating and air conditioning.