PH Houising Management Specialist IV (Anchorage) Job #21-6545

Overview

Date Posted:
11/1/2021
Job Code:
HSGMNTSPIII
Location:
Public Housing
City:
Anchorage
State:
AK
Country:
United States of America

Description

 

 

Corporate Values:  Integrity, Respectful, Leadership, Sustainable

 

Position Summary:  Part of a team of professionals tasked with providing administrative and technical support to management and field staff in the Public Housing Division. The Management Specialist III is required to have a very broad knowledge and understanding of the Corporation’s budgetary processes, with specific emphasis on the Public Housing Division, including the software used to track income and expenses. Responsible for maintaining data integrity between AHFC’s primary accounting system and subsidiary accounting systems.

 

Reports to:  SUPPORT SERVICES MANAGER

 

 

OVERVIEW

Employees in this class perform complex technical and administrative budget duties and exercise independent judgment and actions in carrying out their assigned responsibilities.  assist in the development and preparation of the Public Housing Division’s capital and operating budgets.

 

SUPERVISION RECEIVED AND EXERCISED:  Exempt, non-supervisory position.

 

Examples of Duties

  • Compile monthly Budget Management Reports using the accrual reporting method for the Director’s review and approval.  Eight reports are compiled each month, one for MTW, VASH, NED, ECHP and four for TBRA.  The Management Reports are posted monthly to the Department’s Intranet site.  

 

  • Updates, monitors and submits monthly Voucher Management data to HUD’s online systems.

 

  • Compiles and submits annually Section 3 required data regarding employees and contracts into HUD’s SPEARS system.

 

  • Prepare and submit annual OCAF requests for the Section 8 Multifamily properties.

 

  • Interact directly with HUD officials, and other federal or state agencies, to assure ongoing compliance with respective regulations.

 

  • Monitor expenditures to assure compliance with approved budgets and appropriate purchasing and accounting requirements, within Public Housing and with other departments engaged in expensing Public Housing operational funds. Works independently in resolving errors and discrepancies in these systems.

 

  • Work professionally and independently in the preparation, development, review, implementation and maintenance of the Public Housing Division budgets; monitor and prepare budget revisions, G/L reclassifications, payroll reclassifications, and salary distribution requests. 

 

  • Provide technical assistance to the Support Services Manager, Regional Managers, Asset Supervisors, Director of Housing Operations, Facilities Maintenance Manager, and Director of the Public Housing Division. Prepare instructional materials and may teach budget classes.  May assist Directors in the analysis of the various Division’s budget units.  This position may also serve as a liaison between PHD and other Corporation departments in planning, preparing and tracking certain budget activity. 

 

  • Completes various analysis projects pertaining to financial and management reporting systems.  Prepares revised program documents as necessary to meet the changing needs of programs.   The Management Specialist III must be conversant in a full range of financial services and controls to include: development of the annual department budgets; budget approval processes with state and federal agencies; and, oversight of monthly budget document development. Responsible for the maintenance of various budget-related revision systems and may assist in their development and modification. Assist senior management in the analysis of work unit expenditures.

 

  • Establishes and maintains a "budget processes manual" to be used as a resource document, including department budget policies and step-by-step procedures that comply with AHFC, state, and federal program regulations and requirements.

 

Other duties as assigned.

 

Knowledge, Skills and Abilities

 

Knowledge of:  Analytical and statistical methods, analytical techniques, fiscal management including budgeting and accounting, data-based computer operations, State of Alaska and HUD budgeting process.  Federal housing program regulations.

 

Skills and Abilities:  Communicating with others, both verbally and in writing.  Use of word processing, flowcharting, spreadsheet software and data processing, mainframe and financial software systems.

 

Abilities to:  To apply principles of finance, accounting, business and administration; gather and analyze financial and statistical data; reason logically and accurately; make sound financial decisions and recommendations; establish and maintain cooperative relationships; speak and write clearly and effectively; plan and organize the work of others, as needed, and function with a high degree of independence. Obtain and utilize sensitive information discreetly and objectively.

Minimum Requirements

 

Graduation from an accredited college with a Bachelor’s degree in public or business administration with an emphasis on accounting, economics, statistics or a closely related field.

 

At least four years of experience in budgeting, financial analysis, auditing or accounting to include governmental/budgetary experience. Experience must include at least three years working at the program, budget or management specialist I or II level, or equivalent, and include the knowledge, skills and abilities outlined above.

 

Substitution:  Additional advanced experience may be substituted for required education on a year to year basis.

This is a level 19 position with an annual salary of $63,430.44.  Excellent benefits, including medical, dental, vision, and leave package.

 

All external applicants tentatively selected for this position will be required to submit to urinalysis and breath alcohol testing to screen for illegal drug/alcohol use.

 

A complete job description and online application may be obtained from the website at https://www.ahfc.us/about-us/jobs/all-job-seekers/A new AHFC application must be submitted for each position (a resume may be attached). 

 

PLEASE DO NOT APPLY AT WORKPLACE ALASKA

 

ONLY APPLICATIONS SUBMITTED ON AHFC’S WEBSITE WILL BE CONSIDERED

 

APPLICATIONS WILL BE ACCEPTED UNTIL THE POSITION IS FILLED

AHFC provides employment opportunities to low and very-low income persons, in compliance with Section 3 of the HUD Act of 1968. Public Housing Residents are encouraged to apply.

 

EQUAL OPPORTUNITY EMPLOYER