Records Technician


End Date:
Date Posted:
Job Code:
109 3rd Ave S
United States of America



PAY: $16.45/hour - $17.90/hour

Purpose of Job

Under general supervision, compiles, completes, and maintains accurate records relating to the activities of the Police Department. Duties also include answering questions from the public, collecting, and disbursing complaint cards to appropriate individuals, and distributing copies of reports to appropriate individuals as necessary.


Essential Job Duties 


A.  Administrative

  • Performs numerous duties that are clerical and secretarial in nature including answering the telephone, forwarding calls, answering questions from the public, and making copies.
  • Collects and distributes complaint cards to appropriate individuals.
  • Distributes arrest/offense reports and other paperwork and reports to the proper department and/or individual.
  • Searches and updates complain cards of victims.
  • Compiles and completes forms, reports, and records for various agencies such as the abuse center; also completes reports that will be included in the F.B.I.'s Uniform Crime Report.
  • Maintains copies of insurance forms, gun permits, armed forces notices, beer permits, adoption notices, verification of employment, etc.
  • Searches for records and files when requested to do so by an officer.
  • Mails all accident reports to the State Department of Motor Vehicles.
  • Reports crime to the Uniform Crime Report on a daily basis.


B.  Public service

  • Answers questions from the public, or department relating to Police records; releases records to the public; collects fees, as required by departmental policy; maintains burglar alarm data base; issues permits and collects fees according to policy.
  • Performs local background record checks for the public in accordance with State law and departmental policy.
  • Greets and directs the visitors and the public to the appropriate division or individual within the department.

Minimum Requirements



Education and Experience: The required knowledge, skill, and abilities to satisfactorily perform job duties are normally acquired through attainment of a High School diploma or general education degree (GED), plus six to twelve months of related experience and/or training; or equivalent combination of education and experience.


Required Certifications/Licenses:

Will need to obtain within one (1) year of employment:                    

  • TIES - Tennessee Information Enforcement System
  • NCIC - National Crime Information Center
  • TIBRS - Tennessee Incident Based Reporting System