Contract Manager

Overview

Date Posted:
6/13/2022
Location:
Purchasing
City:
Maryville
State:
TN
Pay Rate:
$47,686.94 up to $70,110.14
Employment Status:
Full-Time
Category:
Administrative and Support

JOB SUMMARY:

Under general direction, the Contract Manager develops, coordinates, negotiates, and manages contracts for various types of products, services materials, and equipment, for agencies, offices, and departments of Blount County. Additionally, the incumbent participates in the development and implementation of policies and procedures.

ESSENTIAL JOB FUNCTIONS:     

  • Coordinate, negotiate, and manage contracts, subcontracts, and purchase orders for all manner of products and services.
  • Prepare, coordinate, negotiate, and manage contract amendments and change orders with emphasis on tracking contract price increases and reviewing amendments for compliance with City intent.
  • Track contractual agreements to ensure contracts proceed as intended in order to identify and solve issues before they become problems.
  • Works with contractors and departments to solve contract performance, and other related problems as they arise.
  • Evaluate professional service proposals, construction bids, and general bids to determine the “best value” for the County.
  • Interacts with consultants, contractors, vendors, and departments on procurement procedures, contract preparation, and contract monitoring.
  • Develop and maintain procedures and a computerized database for contract management and tracking.
  • Reviews insurance, bid bonds, performance, and payment bonds to ensure bonds and insurance requirements are updated to coincide with contract requirements and amendments.
  • Shares responsibility for the competitive bidding process;
  • Prepares requests and specifications for competitive sealed bids and requests for proposals or qualifications;
  • Provides a variety of administrative responsibilities relating to the purchasing of supplies, materials, equipment, and contractual services for agencies, offices, and departments of Blount County;
  • Researches specifications for accuracy and any competition restrictions;
  • Interfaces with department heads and with vendors concerning specifications, products, services, and their bid or proposal;
  • Attends pre-bid meetings and documents discussions in a bid file;
  • Evaluates bids and proposals after opening and ensures specifications are met;
  • Prepares an evaluation report with award recommendations for the Purchasing Agent;
  • Ensures all requirements are met for doing business with County (insurance, licenses, bonds, etc);
  • Monitors work during the course of the contract for compliance with the specifications and schedules vendor appointments and interviews;
  • Updates and maintains vendor information for bids;
  • Remains abreast of developments in the purchasing field by attending meetings, seminars, and workshops;
  • Reviews journals and periodicals and serves on in-house committees and teams;
  • Handles all billing questions and changes and coordinates meetings with the provider to see new technology or for other discussions;
  • Handles the Procurement card program; and
  • Performs other assigned duties.

MINIMUM REQUIREMENTS TO PERFORM WORK:

  • Graduation from a four year college or university with a degree in finance, law, business administration, public administration, or a related field;
  • Four (4) years of procurement, contract management, or financial experience;
  • Possession of procurement or contract management related certifications such as the Certified Professional Public Buyer, Certified Public Procurement Officer, Certified Professional Contract Manager, or the Certified Federal/Commercial Contract Manager Certification is preferred;
  • Or equivalent training, education, and/or experience; and 
  • Valid driver’s license.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of grants; federal funded highway projects and DBE programming is preferred but, not required;
  • Knowledge of government contracting;
  • Skilled in using computers for word processing and/or accounting purposes;
  • Ability to maintain a professional demeanor and an orientation towards customer service wile interacting with and influencing people through strong interpersonal skills;
  • Ability to organize, and communicate effectively both verbally and in writing;
  • Ability to maintain constructive and cooperative working relationships with others; and
  • Ability to cooperate with fellow employees as a team member.

As champions of Blount County, our work is guided by our core values. The foundation of these values are built upon collaboration, service and commitment, equity and inclusion, and trust. We strive to infuse our values into every action we take, both internally and with the communities we serve.