Event Manager

Overview

Date Posted:
11/14/2022
Location:
HB Ops
Address:
2301 North Highland Ave
City:
Los Angeles
State:
CA
Country:
United States of America

Description

 

Position Summary: 

The Event Manager, reporting to the General Manager, is responsible for managing the planning, organizing and logistical interfacing of lease events, specifically between Live Nation-Hewitt Silva (LN-HS) and the Hollywood Bowl/Hollywood Bowl, as well as rentals at the Bowl and The Ford.  

 

These duties include but are not limited to preparing event outlines, LN-HS Hollywood Bowl programming calendar, communicating pertinent information to all internal/external parties, general problem-solving, responding to rental inquiries, and event billing (in conjunction with the Venue Accountant, Operations Manager, and Technical Director). Duties include all event coordination tasks after events are booked through their conclusion.

 

Position Elements:

 

 

  • Effectively coordinate and advance all aspects of the lease events and rentals (except physical production setup) and provide information necessary to peers for the planning and staffing of all operations, ushers, security, medical, housekeeping, box office, parking, transit and other event related personnel.
  • Disseminate the event information thoroughly to appropriate departments through direct communication via meetings, worksheets, walkthrough of the building and communication sheets.
  • Work with Hollywood Bowl operations, contractors, and food service provider to ensure show requirements are addressed and met.
  • Act as the primary contact to the lease event and rental clients prior to and during events and be available to trouble shoot and address all issues and changes.
  • Review and organize all calendar ‘hold’ updates with General Manager.
  • Be able to effectively communicate facility’s policies and procedures to clients and the public.
  • Fulfill all event post details, including event summary reports and monitor final billings

including all rental expenses.

  • Establish a positive working relationship with Live Nation-Hewitt Silva, other lease events, rental clients, vendors, staff and guests.
  • Create and submit event floor plans as required for approval. Adhere to fire and safety

guidelines when creating and/or revising maps.

  • Provide a safe environment for client and general public by ensuring all requests are compliant with Bowl, state, city and county rules and regulations.
  • Notify Director of Operations and Operations Manager of equipment in need of repair or replacement.
  • Review, respond to all prospective rental clients, and manage rental productions in coordination with General Manager and Director of the Hollywood Bowl & The Ford.
  • Oversee all contractual elements for rentals with Director of Legal.
  • Assist with capital projects as needed.
  • Work extended and/or irregular hours including nights, weekends and holidays, as needed.
  • Work LA Philharmonic-presented concerts as needed.
  • Other duties and projects as assigned.

Minimum Requirements

 

 

Position Requirements

  • Bachelor’s degree (B.A.) from four-year College or University; minimum of three years of experience and/or training in event planning and coordination.
  • Ability to manage, monitor and coordinate multiple events simultaneously. Knowledge of planning and coordinating service requirements for entertainment, theatrical, industrial, educational and recreational events.
  • Must have professional experience in concert production – including, but not limited to rock/jazz/songbook concerts, orchestral concerts, ballet, opera, theatrical productions (Broadway musicals), film with orchestra etc. -- and ability to work effectively and collaboratively with artists, musicians, creative staff and production team/crew.
  • Business professional level (exceptional) writing, emailing, verbal and interpersonal communication skills.  Business professional level desktop computing skills (Microsoft Word, Excel, Powerpoint, etc.).
  • Ability to meet deadlines in a timely manner, and to focus/multitask on many projects simultaneously
  • Must be self-motivated, resourceful, and confident in managing project timelines, prioritizing tasks, following-up and execution. 
  • Must be able to take constructive criticism and direction from supervisors.  Creative thinker with strong problem-solving skills.
  • Business professional level understanding of accounting/financial/budgeting processes.
  • Must possess above average professional knowledge of music, artists and repertoire.
  • Must be extremely detail oriented, adaptive, flexible and resilient with the ability to plan ahead for contingencies and respond quickly as needed.
  • Can-do and positive attitude to foster a healthy working environment.
  • Must be able available to work weekends and evenings for all rehearsals, performances and events.

 

Relationships

 

Reports To:                 General Manager, Hollywood Bowl

 

Interacts With:            Hollywood Bowl Operations: Director, Associate Director, Operations Manager, House Manager, Parking Manager, Transit Manager etc

                                    LA Philharmonic Production Staff

                                    Live Nation-Hewitt Silva: Promoter, Production Manager   

                                    LA Philharmonic Development: Corporate Sponsorship Director

                                    LA Philharmonic Presentations Department

                                             County Staff

                                    Hollywood Bowl Food + Wine

                                             Visiting artists and their representatives

                                             Outside vendors – CSC, Platinum

                                    General public

 

11-22

 

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

 

Equal Employment Opportunity Policy

It is the Los Angeles Philharmonic Association’s policy to provide equal employment opportunity for all applicants and employees.  The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law.  Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.


The only way to apply for an LA Phil position online is through this portal. If you receive a link or request to apply outside of this portal, please disregard it and contact dept_hr@laphil.org. The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.