EXECUTIVE ASSISTANT - CHIEF PEOPLE OFFICER

Overview

Date Posted:
6/8/2022
Job Code:
XXXXX
City:
Seattle
State:
WA
Country:
United States of America
Category:
Administrative and Support



Trident Seafoods was founded over 40 years ago and we are proud to have grown to be the largest vertically integrated seafood company in North America. We are a family-owned company with over 9,000 employees worldwide. Trident Seafoods is based out of Seattle, but has processing plants across the United States, Europe, Japan, and China. The real heartbeat of Trident Seafoods, however, is its access to the natural resources in the remote coastal communities of Alaska. We have a unique heritage, talented employees and a company culture founded on the “can do” spirit. Trident believes that our employees are the most foremost reason for our success, allowing us to be the leader in the Seafood industry.


Description

 

 

Summary:

The Executive Assistant provides the highest level of executive support and serves as a key partner for the Chief People Officer (CPO) and Executive Admin team.  In this role, you will represent the CPO internally and externally and serve as the primary contact for various administrative needs.  In addition, you’ll be a key partner working alongside the CPO to lead various initiatives, projects and events across the organization. 

You’ll enjoy high levels of autonomy and responsibility while quickly responding to various inquiries and administrative needs.  The ideal candidate will thrive in a fun, humble and hard-working environment, and take pride in elevating the efficiency and effectiveness of the CPO’s time.  We’re seeking someone who brings positive energy, an optimistic, can-do attitude who prides themselves with helping others.  In addition to being agile and responsive, this position operates at its best when anticipating needs and seizing opportunities to create a positive impact on others. This role is new and therefore, yours to buildout.

We’re looking for someone who loves to keep things organized, continuously learns and finds ways to improve, embraces and explores new technologies and sees opportunity in ambiguity.  Personal integrity, respect, trust and absolute professionalism in handling confidential matters is a must.

Key Responsibilities:

  • Proactively support the daily needs of the CPO
  • Maintain & Monitor daily schedules ensuring efficient time management
  • Assist in drafting professional communications and compelling meeting materials, working closely with the team to brainstorm tone and messaging; handle logistics and scheduling of key organization-wide communications
  • Offer feedback, thought partnership, and advice to drive continuous operational improvement
  • Create, edit, and occasionally deliver presentations
  • Provide project management support, tracking progress and milestones, driving deadlines
  • Maintain SharePoint and Web-based content keeping data and documents organized and accessible
  • Support programmatic initiatives; Town Halls, Learning Sessions, Onboarding, Employee Engagement Support, Employee Events, etc.
  • Continue to grow your knowledge base to support employees with HR-related questions or re-route them appropriately
  • Manages phone calls, messages, emails & follow up
  • Travel Planning & Coordination
    • Airfare, hotels, logistics
    • Specific arrangements, necessary documentation
  • Monthly Expenses
    • Approval Delegation for team
  • Available to travel (domestic and international), as needed

Additional Responsibilities: 

Performs other similar or related duties as requested or assigned. 

Minimum Requirements

 

 

Education:

  • High school diploma or general education degree (GED) required
  • Undergraduate degree preferred
  • HR Certifications a plus

Experience:

  • 5+ years’ experience in a business office or executive administrative experience preferred
  • Prior experience supporting a HR Leadership Team is a plus
  • Experience leading various projects of different scopes and complexities

Capabilities:

  • Ability to build strong healthy relationships and collaborate effectively throughout the organization with people at all levels
  • Excellent verbal, written and interpersonal communication skills
  • Meticulous with details and upholds data quality, integrity and accuracy
  • Able to handle confidential information in a highly ethical manner
  • Excellent MS Office skills (Excel, PPT, Outlook) including experience crafting executive level documents
  • Multi-lingual is a plus

 


Trident Seafoods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, disability, protected veteran status, age and genetic information.

Trident Seafoods has adopted a zero-tolerance and drug-free workplace policy. Pre-employment drug examinations are required for all employees.

Any employment offer from Trident Seafoods is contingent upon the candidate maintaining valid immigration status and work authorization throughout employment, without any need for immigration sponsorship by the company.